Product
Style name, garment type, reference version and attached files
Copy-ready template / Factory sourcing
Clothing manufacturer
RFQ template.
Send every factory the same product definition so price, MOQ and lead-time comparisons mean something.
RFQ INPUTS
Define what the factory is pricing.
Order
Total quantity, colorways, size range and size split
Materials
Fiber, fabric construction, GSM, finish, colors and approved standards
Construction
Key seams, measurements, tolerances and workmanship requirements
Branding
Labels, hangtags, artwork method, size, placement and color count
Commercial
Delivery term, destination, target date, payment terms and quote validity
COPY / EDIT / SENDRFQ — GARMENT STYLE
Subject: RFQ — [Brand] [Style name] [Quantity] Hello [Factory name], Please quote the following style using the same assumptions below. Product: [Pullover hoodie / style] Quantity: [Total units] Colorways: [Colors and units per color] Size range: [XS–XXL and size split] Fabric: [Fiber, knit, GSM, finish and color standard] Construction: [Key construction and tolerance notes] Trims and labels: [All branded components] Decoration: [Method, size, placement and color count] Packaging: [Fold, polybag, sticker and carton] Testing/compliance: [Market and required tests] Delivery term: [EXW / FOB / DDP and location] Required delivery date: [Date] Please return: • Unit price and exclusions • Sample fee and development lead time • MOQ by style and color • Bulk production lead time • Payment terms and quote validity • Estimated packed carton details Thank you, [Name / Brand / Contact]
COMPARE FAIRLY
Normalize the answers before choosing.
Do not compare an EXW quote with a DDP quote as if they include the same costs. Record currencies, delivery terms, included testing, sample fees, payment terms and every exclusion.
The lowest unit price is only one input. Score communication, development speed, quality evidence, production capacity and commercial risk alongside cost.
Need a quote comparison?
Use the editable RFQ and supplier scorecard.
RELATED RESOURCES
Keep the same numbers through production.
OPEN RESOURCE ↗
Hoodie cost calculator
Model landed cost and target retail.
OPEN RESOURCE ↗Hoodie MOQ calculator
Split a factory minimum by color and size.
OPEN RESOURCE ↗Size grading calculator
Create a starter XS–XXL measurement table.
OPEN RESOURCE ↗450 GSM cost breakdown
Review a filled small-batch example.
OPEN RESOURCE ↗Free costing sheet
Download the editable Excel starter.
OPEN RESOURCE ↗Garment BOM template
List every fabric, trim, label and pack item.
OPEN RESOURCE ↗Tech pack checklist
Expose missing specifications before sampling.
OPEN RESOURCE ↗Sample QC checklist
Close issues before bulk production.